Legal notice & rental terms

Website enquiries are non-binding. The host confirms availability, terms and payment arrangements separately in writing.

Host

Marius florin
Route de Chermoran 10
3963 Crans-Montana
Switzerland
contact@chaletcransmontana.com

Rental terms

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Contract and property

The host identified in the legal notice lets Chalet Trois Sapins, Route de Chermoran 10, 3963 Crans-Montana, for private holiday use only. Maximum occupancy: 10, including children. Minimum stay: 2 nights; maximum online stay: 28 nights. No tenancy for permanent residence is offered.

Booking and acceptance

Selecting dates or submitting either website form is a non-binding enquiry: it does not reserve nights, conclude a rental contract or authorise a card charge. The host replies by email with confirmed availability, the complete price, payment instructions and the applicable rental terms. A rental contract is concluded only through the written offer and acceptance process stated in that offer. The lead guest is responsible for the agreed price and for ensuring that occupants receive and comply with the house rules. Each adult remains responsible for their own conduct and attributable damage. Any required individual acceptances are collected separately before the booking is confirmed.

Price and payment

The quote states nightly rent, final cleaning (CHF 250.00), and a separately itemised refundable damage deposit (CHF 1,000.00). The website price is indicative. No payment is collected through the website. Payment method, amounts, due dates and any deposit are agreed in the host’s written offer before acceptance. Bed linen, towels, ordinary utilities, two parking spaces and use of the EV charger are included. Applicable tourist tax is included in the advertised rental price; the host remains responsible for its correct declaration. No undisclosed mandatory supplements will be added after payment.

Cancellation by the guest

Cancellation or amendment requests must be sent using the contact form or the legal-notice email, identifying the booking. Receipt means the time the website records the submission or the email reaches the host’s mail system, not when it is read. The host acknowledges receipt electronically; an acknowledgement is not approval of a change or a refund. A failed submission or bounced email must be sent again using another channel. Deadlines are inclusive at 23:59:59 Europe/Zurich on the stated date: at least 30 calendar days before arrival, 100% of accommodation rent is refunded; 7–29 days, 50%; later, no-show or early departure, no contractual rent refund. Booking-specific deadlines appear in the quote and confirmation. Unused final cleaning and the damage deposit are refunded in full if the stay has not started. After arrival, unused services and the deposit are assessed separately; normal damage-deposit rules apply. Requests to change dates require written agreement and a revised price; the original reservation remains in force until agreed. A request to shorten a stay must identify the nights given up; cancellation bands apply to the original price of those nights using the original arrival date, subject to statutory rights. Reducing the number of guests alone does not reduce the whole-chalet rent. A suitable replacement guest and statutory remedies remain available where applicable. Saved expenses and net reletting proceeds for the same cancelled nights are documented and credited where legally required, without double counting or double recovery; no arbitrary penalties apply. The host initiates the undisputed refund to the original payment method within 14 calendar days of receiving an identifiable cancellation, and any subsequently established additional credit within 14 days of its determination. Bank processing may take longer. Disputes do not delay an undisputed refund. The host provides an itemised written settlement and reviews reletting credits after the original departure date, with an account within 14 days of that date or determination of the relevant proceeds. Cancellation insurance is recommended.

Arrival, departure and occupancy

Arrival from 16:00; departure by 10:00, local Swiss time. Early arrival or late departure requires prior written agreement. Only registered guests may stay overnight. No subletting, assignment, events or parties without written consent. Pets require prior written approval. Smoking and vaping are prohibited indoors. Quiet hours are 22:00–08:00. Comply with lawful safety instructions; do not tamper with smoke detectors.

Care, defects and damage

Use the property and equipment carefully, supervise children, lock doors when absent and follow fireplace and EV-charging instructions. Report pre-existing damage promptly after arrival and hidden defects promptly after discovery; delayed reporting does not automatically waive mandatory rights. Report damage and safety incidents immediately. Leave dishes clean, remove rubbish as instructed and return keys. Normal wear is not chargeable. The host may claim reasonable, evidenced repair/replacement costs, lost keys and extraordinary cleaning attributable to a guest, taking age and depreciation into account. No automatic penalties or arbitrary card debits apply.

Refundable damage deposit

The deposit is security, not a cap on proven liability. Following inspection, the host aims to refund the undisputed balance within 7 days of departure, with processor/bank delays possible. Any proposed deduction is itemised with supporting evidence and the guest has an opportunity to respond. Disputed claims are resolved by agreement or the competent authority; mandatory deposit rules prevail.

Host obligations, disruption and liability

The host must provide the agreed property in a condition fit for the agreed use. Contact the host promptly to allow reasonable remediation. Statutory remedies for defects, non-performance and impossibility remain available. Weather, snow conditions, public transport, ski-lift operation and third-party activities are outside the host’s control and are not guaranteed. No clause excludes liability for intent, gross negligence, personal injury or any liability that cannot lawfully be excluded. If the host cannot provide the stay, amounts for the undelivered stay are refunded; further mandatory rights are unaffected.

Governing law and records

Swiss law applies, subject to mandatory applicable law. Competent courts and mandatory jurisdiction rules remain unaffected; no compulsory foreign arbitration or waiver of statutory remedies is imposed. The accepted terms version, booking summary and individual acceptance timestamps are retained as contract evidence. These terms do not replace applicable municipal registration, tourism, fire-safety or operating requirements.

Personal data and rental acceptance

The privacy notice explains personal-data processing and applicable rights. Accepting rental terms does not waive those rights or provide blanket consent. The host must provide applicable terms with the written rental offer before agreement. The website enquiry acknowledgement does not accept that offer. Only records needed for the contract, legal obligations or justified claims are retained under the privacy notice; unnecessary guest data must not be requested.

Privacy notice

2026-09-25-privacy-2

Controller and scope

Marius florin, Route de Chermoran 10, 3963 Crans-Montana, Switzerland, is responsible for this website and chalet enquiry data. For privacy questions or rights requests: contact@chaletcransmontana.com. This notice describes our processing under Swiss data-protection law and, where its territorial conditions are met, the EU GDPR. Updated 25 September 2026.

Information we collect

We collect your name, email address, message, selected dates, numbers of adults and children, enquiry reference, submission time and the price estimate. We receive these directly from you. The hosting also processes IP addresses, request details and technical logs. The application uses keyed IP hashes for rate limits, short-lived CAPTCHA records and owner security logs. We do not ask for passport copies, card details, health information or children’s names through these forms; please do not include such information in a message.

Purposes and legal grounds

We use stay enquiries to take steps you request before a possible rental contract and to administer an agreed stay (GDPR Article 6(1)(b), where applicable). General correspondence, fraud prevention, website security and establishing or defending claims rely on our legitimate interests in responding to visitors, protecting the service and enforcing lawful rights (Article 6(1)(f)); we balance these against your rights. Swiss registration, tourism, tax and accounting duties apply to relevant booking records. Where GDPR applies, Article 6(1)(c) is used only for qualifying EU or Member State legal obligations; necessary processing to meet Swiss obligations is assessed under Article 6(1)(f). No marketing subscription is created.

Required fields and form acknowledgement

Name and email are necessary to answer a request. A stay enquiry also needs dates and party size; its message field is voluntary. A general enquiry needs a message so we can understand your question. CAPTCHA and acknowledgement fields are required to submit online; you may instead email the address in the legal notice. Without necessary details we cannot process the request. Acknowledging this notice confirms that you have been informed; it is not blanket consent, acceptance of a rental contract or permission for unrelated marketing.

Who receives information

The host accesses enquiries. Infomaniak Network SA, Rue Eugène-Marziano 25, 1227 Les Acacias, Switzerland, provides the hosting, private database and email service. Its authorised personnel and service-specific subprocessors may process data to operate and protect those services. For an actual booking, necessary information may also be disclosed to competent registration/tourism or tax authorities and, where needed, professional advisers or insurers for accounting or claims. We do not sell enquiry data.

Location and international transfers

The website database and mailbox are hosted with Infomaniak in Switzerland. Switzerland benefits from an EU adequacy decision. This does not mean that every email route or subprocessor is necessarily confined to Switzerland: replying to you also uses your chosen email provider. Service-specific processing and subprocessors are described in Infomaniak’s data-processing agreement and service documents. Any further transfer we arrange to a country without adequate protection requires an applicable safeguard or lawful exception; you may request details and a copy of relevant safeguards from the contact address.

Storage periods and deletion

Website enquiry copies expire 365 days after submission, whether or not they led to a booking. They are removed on the next API request; the owner can erase them earlier. Essential contract evidence must therefore be retained separately where needed. Application security/audit logs expire after 90 days. Application-generated encrypted backups expire after 30 days. Cleanup of these records runs when the service is accessed, not on an unattended daily schedule. CAPTCHA validity is ten minutes; its records are cleared after fifteen minutes on subsequent requests. Rate-limit counters are cleared after their current and previous time windows. A separate erasure ledger keeps only opaque enquiry identifiers for 400 days so deletions can be reapplied after restoring older website data.

Email, booking records and recovery copies

Deleting a website enquiry does not delete email copies or independent provider backups. The host must also review mailbox copies and remove unsuccessful-enquiry correspondence within 365 days of the last substantive exchange unless a documented continuing need exists. Necessary accounting/tax documents are kept for the statutory period, generally ten years where Swiss law requires it. Other contract or claim evidence is restricted to what is necessary until the applicable limitation period or dispute ends, with periodic review. Backup copies are used only for recovery, not routine correspondence; deletions must be reapplied after restoration. Hosting logs and provider-managed backups follow the applicable service retention settings, which can be requested from the host.

Your rights and complaints

Subject to applicable conditions, you may request access, correction, erasure, restriction, objection to processing based on legitimate interests, and portability of eligible data. You may object on grounds relating to your particular situation. If processing ever relies on consent, you may withdraw it at any time without affecting earlier lawful processing. Contact us by email or post; we may request proportionate identity verification. GDPR requests normally receive a response within one month; any justified extension is explained within that month. Rights may be limited by lawful retention duties or the rights of others. You may complain to the Swiss FDPIC or, where GDPR applies, the competent EEA supervisory authority, notably where you habitually reside or work or where the alleged infringement occurred.

Cookies, security and automated decisions

There are no advertising trackers or external CAPTCHA services in the deployed website. Local storage remembers the selected language; you can remove it using browser settings. Secure, essential owner-session cookies protect the administration area. CAPTCHA and rate limits prevent abuse but do not make rental eligibility decisions. There is no profiling or solely automated decision producing legal or similarly significant effects; the host considers booking enquiries. Access controls, HTTPS, private database storage and encrypted application backups protect the service. Material changes to processing will be explained before the new processing begins.